The information you can get from an email message include the sender, which will have their username and their domain. From the domain you can often work out what sort of email it is - is it coming from a company (or government department as below) or is it coming from a standard domain like yahoo or gmail.
You can also often look at the quoted previous message to work out where it has come from previously - ie with "joke" emails because they are constantly forwarded on from person to person you can often see where they have come from previously.
To work out the message path i right clicked on the email and then selected options, and got the following results:
Delivered-To: kellie.ramm@gmail.com
Received: by 10.142.214.20 with SMTP id m20cs636342wfg;
Mon, 26 Nov 2007 18:30:29 -0800 (PST)
Received: by 10.140.83.41 with SMTP id g41mr1604240rvb.1196130627152;
Mon, 26 Nov 2007 18:30:27 -0800 (PST)
Return-Path:
Received: from mxhost1.ato.gov.au (mxhost1.ato.gov.au [203.202.42.4])
by mx.google.com with ESMTP id f42si1738843rvb.2007.11.26.18.30.25;
Mon, 26 Nov 2007 18:30:27 -0800 (PST)
Received-SPF: neutral (google.com: 203.202.42.4 is neither permitted nor denied by best guess record for domain of Cordell.LeCouteur@csa.gov.au) client-ip=203.202.42.4;
Authentication-Results: mx.google.com; spf=neutral (google.com: 203.202.42.4 is neither permitted nor denied by best guess record for domain of Cordell.LeCouteur@csa.gov.au) smtp.mail=Cordell.LeCouteur@csa.gov.au
Received: from CBR07M017.ato.gov.au (unknown [172.20.46.2])
by mxhost1.ato.gov.au (Postfix) with ESMTP id 391B244A8
for
Received: from cbr07m002.prod.atonet.gov.au (unverified) by
CBR07M017.ato.gov.au (Clearswift SMTPRS 5.2.9) with ESMTP id
Received: from syd01m001.prod.atonet.gov.au ([10.65.48.4]) by
cbr07m002.prod.atonet.gov.au with Microsoft SMTPSVC(6.0.3790.1830);
Tue, 27 Nov 2007 13:20:49 +1100
Received: from bne04m002.prod.atonet.gov.au ([10.129.48.6]) by
syd01m001.prod.atonet.gov.au with Microsoft SMTPSVC(6.0.3790.1830);
Tue, 27 Nov 2007 13:20:48 +1100
Received: from bne01m001.prod.atonet.gov.au ([10.130.48.5]) by
bne04m002.prod.atonet.gov.au with Microsoft SMTPSVC(6.0.3790.1830);
Tue, 27 Nov 2007 12:20:47 +1000
Received: from BNE13M001.prod.atonet.gov.au ([10.214.144.198]) by
bne01m001.prod.atonet.gov.au with Microsoft SMTPSVC(6.0.3790.1830);
Tue, 27 Nov 2007 12:20:48 +1000
x-security-fullclassification: UNOFFICIAL / / # / #
MIME-Version: 1.0
Content-Type: multipart/alternative;
boundary="----_=_NextPart_001_01C8309C.1F41423F"
x-security-classification: 1 - UNOFFICIAL
X-MimeOLE: Produced By Microsoft Exchange V6.5
x-titus-version: 2.71.4
x-protective-marking: VER=2005.6, NS=gov.au, SEC=UNOFFICIAL,
ORIGIN=Cordell.LeCouteur@csa.gov.au
Content-class: urn:content-classes:message
Subject: [SEC=UNOFFICIAL]
Date: Tue, 27 Nov 2007 13:20:47 +1100
Message-ID: <5461de107d4d6d438e69199466524b8103496c@bne13m001.prod.atonet.gov.au>
X-MS-Has-Attach:
X-MS-TNEF-Correlator:
Thread-Topic: [SEC=UNOFFICIAL]
Thread-Index: AcgwnB8a4Ieo9WBHQx2u6nXQbPO14w==
From: "Le Couteur, Cordell"
To: "Kellie"
X-OriginalArrivalTime: 27 Nov 2007 02:20:48.0112 (UTC)
FILETIME=[1F791700:01C8309C]
2. In what cases would you find it useful to use the 'cc', 'bcc' and 'reply all functions of email?
I believe that CC should be used when an email is addressed to a specific person, but another person would find the information beneficial ie. if in a workplace i was answering a client question i would send the email to the client, but cc to the manager so that they could both read my response and see that the email had been sent, and the situation dealt with.
BCC should be used when the email address needs to be hidden. I have used BCC when doing direct selling and sending out emails to a distribution list where you don't want the recipients to have access to each others email addresses.
Reply all function should be used sparingly. It would only really be used if you had extra information to add to a circulation email that was relevant to all recipients. IE adding a change in meeting time to a meeting notification email.
3. In what ways can you ensure that an attachment you send will be easily opened by the receiver?
The best way to ensure that an attachment can be easily accessed by the reciever is to change the format to a plain text file.
Other methods include knowing the specifications of the recipients computer so that you know that the version is compatible with their computer.
If you have the application, converting the file to a .pdf can also be a good method, however in this format the document can only be read and not edited.
It is a good idea when sending attachments to keep the file size under 1mb. Everyone has different mailbox sizes and internet speeds, and large attachments can clog up their system.
4. What sorts of filters or rules do you have set up, and for what purpose?
The main rules that i have setup on my personal inbox is to put emails with a specific subject or sender into a specific folder. I mainly only apply rules to emails that are not going to be urgent for me to read right away, for instance i have all my banking emails put directly into a folder, as i feel these are important to keep, but as they are just reciepts for bill payments, or money transfers they are definately not important for me to read asap.
5. How have you organised the folder structure of your email and why?
I have folders for the main types of emails that i am likely to keep and want to view, or find, easily at a later date. These include hobbies, information, bills, and banking.
My email is a bit of a mess atm with many unread emails that are no longer relevant and can be deleted, and emails that have been kept as reminders, but are no longer needed, and can also be gotten rid of. I also have emails that really should just be archived away.
I will be working on this over the next week as a part of this module.
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